Are you AHOY’s next event gun?
Updated: Nov 23
THIS POSITION IS NOW FILLED. We’re on the hunt for our next event gun to work alongside our team to roll out our annual event program. Each year we conceptualise and deliver destination festivals that drive visitors to some of WA’s most wondrous spots, and we need you to help us bring them to life!
We have four major festivals on our current annual roster, in addition to creating and managing several in-house events that either sit on our major festival programs or are standalone for our partners. Your day could include meeting with a local venue to brainstorm and develop an epic event concept or devising a management plan for an in-house event, to booking talent, filling out licenses, collating information for a festival website or loading information into our ticketing site.
Our event coordinator will need to have strong attention to detail and love to be organised, as well as enjoying the nitty gritty of logistics and details. You’ll also need to have the confidence to work alongside a variety of stakeholders and businesses, and enjoy the creative process (and grit!) it takes to see an event from conceptualisation to reality.
At AHOY, we operate inside the values of playfulness, boldness, warmth, integrity and collaboration. Plus we have a penchant for wine (it features in all of our festivals and events!)
Read on for more about the role, and get in touch if you think you’d be a good values fit for our team!
Contribute to the development, planning, management and delivery of AHOY’s annual events calendar
Work with the hospitality industry to conceptualise and roll out exciting event concepts for AHOY’s festivals
Retain positive working relationships with venues and businesses in the regions in which we operate
Onboard venues and businesses into AHOY’s events using AHOY’s Event Onboarding Method
Event production and on-the-day event management
Manage all stakeholder requirements such as permits, licensing and liaising with local government
Prepare and roll out project plans including budgets, resource requirements, booking of suppliers, stakeholder consultation, safety management plans, run sheets/bump in and out schedules, site maps
Develop and manage AHOY’s in-house run events including booking suppliers and service provides including stalls, security, staffing, brand management, crowd management, transport etc.
Ticketing system uploading and management, as well as working with website developers for upload of events
Fielding customer queries
Communicate closely with stakeholders/customers and providers throughout event planning and delivery
Set up and manage the distribution of post-event evaluation activities such as surveys, venue check-ins etc
Identify and recommend ongoing improvements in event concepts, planning and delivery
If this sounds like you, get in touch at firstname.lastname@example.org