Are you AHOY’s next event gun?

THIS POSITION IS NOW FILLED. We’re on the hunt for our next event gun to work alongside our team to roll out our annual event program. Each year we conceptualise and deliver destination festivals that drive visitors to some of WA’s most wondrous spots, and we need you to help us bring them to life!

We have four major festivals on our current annual roster, in addition to creating and managing several in-house events that either sit on our major festival programs or are standalone for our partners. Your day could include meeting with a local venue to brainstorm and develop an epic event concept or devising a management plan for an in-house event, to booking talent, filling out licenses, collating information for a festival website or loading information into our ticketing site.

Our event coordinator will need to have strong attention to detail and love to be organised, as well as enjoying the nitty gritty of logistics and details. You’ll also need to have the confidence to work alongside a variety of stakeholders and businesses, and enjoy the creative process (and grit!) it takes to see an event from conceptualisation to reality.

At AHOY, we operate inside the values of playfulness, boldness, warmth, integrity and collaboration. Plus we have a penchant for wine (it features in all of our festivals and events!)

Read on for more about the role, and get in touch if you think you’d be a good values fit for our team!

Curious about some of our festivals? Check out Cabin Fever Festival, Subi Spritz, Lost & Found Festival and Fine Vines Festival.

Job snapshot:

• Contribute to the development, planning, management and delivery of AHOY’s annual events calendar

• Work with the hospitality industry to conceptualise and roll out exciting event concepts for AHOY’s festivals

• Retain positive working relationships with venues and businesses in the regions in which we operate

• Onboard venues and businesses into AHOY’s events using AHOY’s Event Onboarding Method

• Event production and on-the-day event management

• Manage all stakeholder requirements such as permits, licensing and liaising with local government

• Prepare and roll out project plans including budgets, resource requirements, booking of suppliers, stakeholder consultation, safety management plans, run sheets/bump in and out schedules, site maps

• Develop and manage AHOY’s in-house run events including booking suppliers and service provides including stalls, security, staffing, brand management, crowd management, transport etc.

• Ticketing system uploading and management, as well as working with website developers for upload of events

• Fielding customer queries

• Communicate closely with stakeholders/customers and providers throughout event planning and delivery

• Set up and manage the distribution of post-event evaluation activities such as surveys, venue check-ins etc

• Identify and recommend ongoing improvements in event concepts, planning and delivery

If this sounds like you, get in touch at brianna@ahoymanagement.com